Privacy Policy

Last updated: September 29, 2025

DOCMAN SOLUTIONS LIMITED ("we", "our", "us") respects your privacy and is committed to protecting your personal data. This policy explains how we use and protect your information, and your rights under UK and EU data protection law (including the UK GDPR and Data Protection Act 2018).

1. Who we are

We are DOCMAN SOLUTIONS LIMITED, a company registered in England and Wales.

Company number: 05226204

Registered office address: 167–169 Great Portland Street, 5th Floor, London, England, W1W 5PF

If you have any questions about this policy or how we handle your data, please contact us at:

help@dmspro.uk

2. What information we collect

We may collect and process:

  • Contact details you provide (such as your name, email address, phone number)
  • Business information you provide in connection with our services
  • Any communications you send to us (for example, by email or contact form)

We do not use cookies on this website.

3. How we use your information

We use your information only when we have a lawful basis under GDPR, such as:

  • To provide you with our services or respond to enquiries
  • To comply with legal or regulatory obligations
  • For our legitimate business interests (for example, keeping records of communications)

We will never sell your data to third parties.

4. How we store and protect your data

Your data is stored securely. We use appropriate technical and organisational measures to protect it from loss, misuse, or unauthorised access.

We only keep your personal data for as long as necessary to fulfil the purposes we collected it for, or as required by law.

5. Your rights under GDPR

You have the following rights:

  • Access – Request a copy of the personal data we hold about you
  • Correction – Ask us to correct inaccurate or incomplete data
  • Erasure – Request that we delete your data ("right to be forgotten")
  • Restriction – Ask us to restrict how we use your data
  • Portability – Request we transfer your data to another organisation
  • Objection – Object to our processing where we rely on legitimate interests
  • Withdraw consent – Where we rely on consent, you can withdraw it at any time

To exercise any of these rights, please contact us at help@dmspro.uk

You also have the right to complain to the UK Information Commissioner's Office (ICO):

https://ico.org.uk/make-a-complaint/

6. Sharing your data

We may share your data with trusted service providers who help us operate our business (for example, IT or cloud hosting providers). They will only process your data on our instructions and are required to keep it secure.

We will disclose data if required to do so by law.

7. Changes to this policy

We may update this privacy policy from time to time. The latest version will always be available on this page.